Best practice tips for Third Sector Organisations

Published on: 7th November 2018

Third Sector includes voluntary and community organisations (e.g. registered charities, associations, self-help and community groups), social enterprises, mutuals and co-operatives.

1. Tell people what you are doing with their data
People should know what you are doing with their information and who it will be shared with. This is a legal requirement (as well as established best practice) so it is important you are open and honest with people about how their data will be used.

2. Make sure your staff are adequately trained 
New employees must receive data protection training to explain how they should store and handle personal information. Refresher training should be provided at regular intervals for existing staff.

3. Use strong passwords
There is no point protecting the personal information you hold with a password if that password is easy to guess. All passwords should contain upper and lower case letters, a number and ideally a symbol. This will help to keep your information secure from would-be thieves.

4. Encrypt all devices
Make sure all devices – such as PCs, memory sticks and laptops – used to store personal information have encryption implemented.

5. Only keep people’s information for as long as necessary
Make sure your organisation has established retention periods in place and set up a process for deleting personal information once it is no longer required.


PYXI GDPR Team: 7th Nov 2018 17:37:00